Webdoxx provides options for public or private access to documents, with shared/automated service operation, managed service operation, or dedicated service delivery. The principal options are described below with the full user management dashboard shown in the screenshot. With the shared/automated service (Webdoxx PDF2HTML5) the user management facilities enable users to be added and membership of specific USERGROUPS assigned, with optional data expiry and concurrency controls. For managed and dedicated managed Webdoxx services a full range of service management facilities can be provided, including USERGROUP creation and management, activity tracking, service configuration management, direct server access (via FTP) and more. The Weboxx DRM service is essentially a form of membership access control facility, and does not seek to provide per-user permissioning although that is possible. As such it is ideally suited to closed user groups, such as participants in training courses, students accessing courseware, directors or other specific user groups permitted to access Board papers and minutes, etc. It can also be used for access to large, complex documents, such as technical manuals, legal documentation and taxation or other regulatory materials.
DRM for web access control
With public access documents can be available for display by anyone who is given the relevant URL for a document, or is provided with access via a third party website or portal using an iframe to a Webdoxx server or display a local server. Access control systems on the third party facility may be separately implemented for such 'public' access files. Public access can be with or without access logging and with or without overlaid watermarking (e.g. IPAddress, Date/time etc). Examples of public access with restrictions on copying, downloading, printing include public consultations, standards recommendations, membership rules, distribution of proposals/offer documents (e.g. for Union negotiations) etc.
With private access documents can only be displayed by users with access permission for that specific document, i.e. the URL for the document is protected against access by the public. Typically access is control via the Webdoxx User Management service, or Javelin/Sitelok system. Details of this service are provided here and fuller User Management documentation is also available.
User-specific (Private) Display
Access control is provided via our Javelin/Sitelok session-based user management facility. In addition to the Public Access control features, each uploaded and converted document can be protected by customer-specific usernames/passwords, IPAddresses or address ranges, and Customer Group membership. See the Webdoxx FEATURES page or contact us for more details. The principal means of providing user access control is by the user of "Usergroups". Users are assigned to USERGROUPS in order to provide additional access control. For free and Public access access is automatically "open" with no user access controls. For Corporate and Enterprise subscribers pre-allocated or definable Groups are provided in order to enable users to be restricted in their access to their own subsets of documents - e.g. course modules, conference proceedings or departmental documents.
The core steps on the Webdoxx automated service (pdf2html5.com) are:
(i) when you upload a PDF file, you should specify the conversion as PRIVATE not PUBLIC, otherwise there will be no login prompt to restrict access. A PUBLIC file is not protected and anyone with the URL can access it
(ii) after creating the converted "private" file, select the FILES menu and you will see your file there and it will say "private" against the item - you will be able to select the EDITGRP button and it will allow you to associate a usergroup (e.g. Usergroup ABC123) with that file. This restricts access further, to only allow users who are members of the ABC123 usergroup to view that file. If you select "view in browser" from this list, it will show you the URL for that file (it is also included in the email the service will have sent you). Copy the URL for the end users
(iii) logout, and then access the URL of the private file - it will ask you for a USERNAME and PASSWORD - use the one you set up for an end user with permission to view that file - this will work because that user is (a) registered by you, and (b) is a member of the ABC123 usergroup
Manual or Auto-login by username/password or IPAddress block
Users wishing to access the secured file can be provided with their own username and password in order to access your secured files, or can be provided with a common (shared) username and password, and/or can be logged in automatically via an augmented URL. This facilitates autologin with the specified username and password and/or IPAddress details, plus on-screen display of the optional name value.
The access page for each document can be encrypted and as standard includes basic security controls, including no printing, no right mouse clicking, no downloading, no text copying. For all file formats the source document (i.e. PDF, PPT, EPUB files) are not stored on the server (unless dynamically generated), so cannot be accessed or downloaded by hackers.